Rules and Regulations

EBGP – Rules and Regulations

EBGP welcomes students and dancers of all nationalities with age between 7 and 26 years.
EBGP is organized by the non-profit organisation “renaissDance”, Rennweg 79-81, 1030 Vienna, Austria

• Online  Registration:
Participants have to register on  and pay by bank transfer.
The online registration will be opened between November 5th to December 22nd 2019 latest.  

By subscribing to the EBGP competition, all participants accept the official rules and regulations of the EBGP.

With the application all participants agree to leave all rights to the organizers of the EBGP (“renaissdance”) for free. This concerns in particular all during workshops, competitions and gala produced film, television and photography, as well as the transferable and in every respect unlimited use rights and as often as desired use, which also includes media (eg television broadcasts, online, on-demand – services) and other interactive uses. “Renaissdance” reserves the right to transfer the usage rights to third parties in part or in whole.

EBGP reserves the right to decline registrations.

Participants care for their health insurance by themselves, EBGP does not overtake any responsibility; Participants will perform on their own risk and will not make any claim against EBGP or the association Renaissdance in case of injury. Adults (parents or teachers) have to overtake  responsibility for the behavior or damage provoked by children under 18 years old.

• Participants of EBGP are going to compete in 2 rounds:
First round and Final round

• Categories:
Participants/Teachers have the right to choose between the Professional or Non-Professional Category.

Classical Solo, Contemporary Solo, Classical Pas de Deux, Classical Duo, Contemporary Duo
Small Group and Big Group in Ballet and/or Contemporary Dance

Classical Solo, Contemporary Solo, Classical Pas de Deux, Classical Duo, Contemporary Duo
Small Group and Big Group in Ballet and/or Contemporary Dance

• Age Category and Age Restriction Explanation:
Important for finding out the correct age category is the participant’s age at the first day of competition, February 4th 2020
    °Minis: 7-9 years old (born between Feb 5th 2010 and Feb 4th 2013)
    °Kids: 10-12 years old (born between Feb 5th 2007 and Feb 4th 2010)
    °Teens: 13-15 years old (born between Feb 5th 2004 and Feb 4th 2007)  
    °Juniors: 16-18 years old (born between Feb 5th 2001 and Feb 4th 2004)
    °Seniors: 19-26 years old (born between Feb 5th 1993 and Feb 4th 2001)               

All participants of age group „Minis“ are allowed to participate in the “Non-Professional Category” only.
The correct age group for Classical Duo, Modern / Contemporary Duo, Small group and Big group is defined by the age of the eldest participant of the group.
EBGP  is not responsible for incorrect or inaccurate information submitted in the online registration form.

• Repertory Choice:
The choice of classical and contemporary dance repertoire is a free choice for every participant or his/her teacher.
We highly recommend to choose age appropriate choreography.
Participants/their teachers are responsible for all of their choreography and music copyrights.
* Neo-classical works strictly belong to the Classical category.
* Classical Pas de deux have to include Adagio, Variations and Coda.

Participants may show a maximum of three pieces in each category. 

• Props:
No props are allowed.

• Lighting
All the competitors are going to use the same light setting during the whole competition. 

• Stage rehearsals
The competitors are going to have an open stage rehearsal for 15 min. before the category they are performing in. 

• Time Limits:
Classical Variations, Neo-classical works and Contemporary Dance Solos: max. 2:00 min.
* Exception for the Classical Variation: The music may be longer than 2:00 min as the original length from the classical ballet repertoire.
Classical Pas de deux: (Adagio, Male Variation, Female Variation, Coda) in original length.
Classical Duo, Contemporary Dance Duo: max. 2:30 min.
Small Group: Maximum 3:00 min.
Big Group: Maximum 4:00 min.

• Fees:
The registration fee: €  120.- for each participant

Competition fee for both Professional and Non-Professional categories:                            
                           ° Solo: € 100.-

                           ° Classical Pas de deux: € 150.- per dancer

                           ° Classical, Modern / Contemporary Dance Duo: € 100.- per dancer

                           ° Small Group, 3-5 dancers: € 75.- per dancer

                           ° Big Group, 6 + dancers: € 50.- per dancer

Participation fee for the Workshops: € 30.- per unit (90 Min.)

It is the participant’s responsibility to transfer the correct amount according to this list.
Registrations will be approved by EBGP after the whole payment has been received only!
Competitors are allowed to watch the whole competition with no extra charge by showing their participant’s ID-card.
Audience day passes and backstage passes are not valid to watch the “Charity Awards Gala”. Tickets for this Gala must be bought separately.

Competition Entrance: (for watching the competition during the whole day, able to go in and out anytime, not valid for Charity Awards Gala)
                               Entrance for all participants is free of charge
                               Children: 4-10 yrs free of charge
                               Juniors: 11-15 yrs €10.- per day
                               Seniors: 16 and older €25.- per day or €55.- for three days 

• Payment conditions:
Signed – in dancers and dances will be confirmed by EBGP after full amount of payment has arrived on bank account of “Renaissdance”, Bank Austria,
IBAN: AT75 12000 51516011384     BIC: BKAUATWW

All citizens of the European monetary Union have to send the whole amount as “Inner European Moneytransfer” to reduce bank charges. Otherwise your inscription can not be accepted. Due to the bank charges all the participants from overseas (e.g.US, Japan, outside EU) have to add € 15 to each money transfer.

In order to have €15 bank charges per school only, we advise teachers you to make the money transfer for their participating students all at once.
In this case mailing a list, containing each participant’s name, titles of dance pieces as well as types of categories to is compulsory.

• Refunds:
Refunds are issued in case of illness or injury confirmed by a doctor’s certificate only, before the competition begins. In this case 30% of total paid fees will be refunded.

• Scoring System:
The scoring system is based on a 100-points system and includes points for artistry, technical skills and potential of each participant.
The total score for the participant is the average of all the judges´ scores.
In category Classical Pas de deux, dancers will be judged as a couple.
The jury vote takes place simultaneously and is not negotiable.
The results will be made official at the end of each competition day.
The names of the finalists will be announced at the of the first round on the our homepage and on facebook.

The number of finalists is limited. The jury will decide the exact amount of finalists and the name list of them will be published at the end of the 1st round on our website and on facebook.

• Behaviour
During competition teachers / coaches are not allowed to give instructions or signs to their students/participants from the edge of the stage.

• Time management
Teachers / Coaches are responsible that participants are ready for stage 45 minutes in advance.

• Eligibility for Selection to the EBGP Finals:
To be selected for the Finals, all participants need a total score of minimum 80 points or higher. The number of the finalists is limited.
If a participant has more than one piece in the Finals within the same category the dancer is allowed to dance only the piece with the higher score.

• Music:
Participants / their teachers are responsible for all the music copyrights of the dance pieces they perform.
All music has to be submitted by email in an MP3 format to until January 19th 2020 latest.
Every email has to contain the following information:
Name of Participant, ID Nr, Title of Piece, Professional or Non-Professional Category, Age Group, Classical or Contemporary Dance, Running Time and “Music first” or “Pose first”.
A backup CD must be kept available by each participant and/or their representative at all times.
Participants have to notify the sound technician or EBGP backstage manager of any irregularities in the music (pauses, sudden volume changes, etc.) in advance.

• Workshops:
The schedule of the workshops is published on the EBGP homepage.
Payment for workshops has to be done in advance. (Limited amount of places!)
Interested participants transfer the money  together with the inscription payment.
Participation fee for the Workshops: € 30.- per unit (90 Min.)

Parents and teachers are not permitted to observe the workshops at dancearts.
For maximum benefit the places per class are limited to 24 participants only. First sign in-first serve.

The check-in for competition and workshops (Rennweg 79-81, 1030 Vienna) will be open on the February 4th 2020 7:30 – 17:00. 
EBGP does not overtake any responsibility for the loss of valuables and personal belongings!
No food and soft drinks are allowed in the studios, smoking and alcohol is prohibited in the whole building.

 The EBGP Charity Awards Gala:
The jury will choose the finalists, who will perform at the EBGP Charity Awards Gala.

• Media clause:
EBGP reserves the right for promotional purposes to use any photo or video recording of participants’ performances during the Competition, Master Classes as well as Charity Awards Gala for unlimited time.
EBGP reserves the right to transfer the usage of rights to third parties in part or in whole.

• Insurance:
Participants care for their health insurance by themselves, EBGP does not overtake any responsibility.
You participate on your own risk and will not make any claim against EBGP, Renaissdance or dancearts.
Adults (parents or teachers) have to overtake responsibility for the behaviour or damage of minor dancers at any time.

 Backstage Passes:
All the participants are allowed to enter the “Back Stage Area” and to the “Dressing Room Area” by showing their Back Stage Passes.
Please notice, that the Back Stage Pass is issued and valid for this specific person only, who is inscribed being the participant at the registration form. All Passes will be handed out in the welcome bag at the Workshop check in on February 4th 2020 as well as on the first day of competition (desk at MuTh, entrance hall) for those, who do not intend to attend a workshop.

Backstage Passes: (to accompany participants, additionally to the one day or three days pass)
                            1-10 participants of one school – 1 Pass for free
                            11-20 participants of one school – 2 Passes for free
                            21-30 participants of one school – 3 Passes for free

Backstage passes allow the teacher, parent or a person accompanying participant to access the beackstage area and changing room, starting 90 minutes before the start of participant´s category competition time and ending 30 minutes after.
Passes can be picked up at workshops check-in (welcome-bag, dancearts, February 4th) or on the first day of the competition at the Muth Theater, entrance hall, from February 5th-6th)

Please be aware that changes may occur!